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THE NEW JERSEY SCIENCE
TEACHERS ASSOCIATION
CONSTITUTION AND OPERATING POLICIES www.njsta.org CONSTITUTION
ARTICLE I
Name
The name of this organization shall be THE NEW JERSEY SCIENCE TEACHERS ASSOCIATION Inc., hereinafter referred to as the ASSOCIATION.
ARTICLE II
Objective
The objective of the ASSOCIATION shall be to contribute to the learning and teaching of science at all educational levels.
Progress toward this objective shall be made through the conducting of meetings, activities, research into problems of science education, and in such other ways as the Executive Committee may from time to time approve.
The ASSOCIATION is organized exclusively for educational, scientific and charitable purposes for the furtherance of science education in compliance
with Section 501 (C) (3) of the Internal Revenue Code of 1954
ARTICLE III
Membership
Section 1.
Eligibility - Any person who is interested in promoting the objective of the ASSOCIATION is eligible for membership.
Section 2.
Membership is maintained by the payment of annual dues as prescribed in the Operating Policies.
Section 3.
Classes of Membership in the ASSOCIATION
shall be:
REGULAR - any person who meets the eligibility requirements in Section
1.
STUDENT - any full time undergraduate student.
HONORARY - may be attained by any person who has been
a dues paying member of the ASSOCIATION for the 5 year period preceding his retirement.
Transfer to this class of membership shall be effected upon application, in writing,
to the Treasurer of the ASSOCIATION. Payment of dues is optional for this class
of membership.
COURTESY - may be any person, or person representing a group of persons, meeting the membership eligibility of the Association and not currently a member, and when so directed by the President.
This class of membership shall be limited to a maximum of 10 memberships and shall be effective for a maximum of one year.
This class of membership shall have a waiver of dues, no voting privileges and will include those mentioned in the Operating Policies under SPECIAL MAILINGS.
ILC - any person indicated by the Industrial Liaison Committee Chairperson as representing a supportive business and approved by the Executive Board. This membership does not include voting privileges.
Section 4.
No part of the income of the ASSOCIATION shall inure to the benefit of, or distributable to its members, trustees, officers or other private persona except that the ASSOCIATION
shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof, no substantial part of the activities of the ASSOCIATION shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the ASSOCIATION shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. (Outlined in the
Operating Policies).
ARTICLE IV
Administration and Duties
Section 1.
Eligibility - All elected and appointed officials shall be members in good standing.
Section 2. Elective
Offices - There shall be elected annually a President-Elect, who shall automatically become President the next year; a First Vice-President, a Second Vice-President, a Recording Secretary, a Corresponding Secretary, a Treasurer and three regional Vice-Presidents (for the northern, central, and southern geographical areas, as outlined in the Operating Policies).
Section 3.
Executive Board - The elected Officers, the Retiring President, the appointed officials, the Trustees, and the Chairpersons of standing and special committees constitute
the Executive Board.
Section 4.
Trustees - The five most recent Past Presidents shall be the Trustees of the Corporation.
Section 5.
Special Committees - Chairpersons of special
committees shall be appointed by the President.
Section 6.
Tenure and Succession of Office
Section 6A.
Tenure of Office - The President shall serve not more than one consecutive term except as specified in Article IV, Section 6B.
The President-Elect shall succeed to the Presidency.
Other elected and appointed personnel may be re-nominated and reelected or
continue as provided in Sections 2 and 6 above and in the Operating Policies.
Section 6B.
Succession of Office - In the event of dereliction
of duty, resignation, or incapacity or
death of an officer of the ASSOCIATION, this succession procedure shall be followed:
a. President
- The Retiring President shall assume the office of President for the remainder
of the unexpired term which shall include the term of office as Retired President
which the President being replaced would normally have served.
b. Retiring President - The Immediate Past President shall assume the duties of the Retiring President for the remainder of the unexpired term. The immediate Past President is the individual who most recently has relinquished the office of Retiring President.
c.
President-Elect - The remaining elected officers
shall assume the responsibility for filling this office in the most appropriate
manner.
d.
In the event of the simultaneous death, resignation, or incapacity of two or more officers of the ASSOCIATION, the remaining elected officers shall assume the responsibility for filling the offices in the most appropriate manner.
e.
In the event of a vacancy in another office, the President shall select a replacement and submit the appointment for approval by the Executive Board.
e.
In the event of a vacancy of a Trustee, the President shall appoint the first available Past President who has completed his/her term as trustee.
f.
In the event of the dereliction of duty, resignation, incapacity or death of a member(s)
of the Executive Board, the President shall assume the responsibility for filling
the office(s) in the most appropriate manner.
Section 8. Duties
a.
President - shall preside at the general meetings of the ASSOCIATION; shall supervise regular and regional meetings; shall appoint all liaison personnel; shall submit a written annual report of his/her administration and file the same with
the Recording Secretary and Historian, and shall be responsible for contacts between
the ASSOCIATION and others interested in science education. The President shall
attend all functions of the ASSOCIATION or designate another elected officer to
attend in his/her place.
b.
President-Elect - shall be an ex-officio member of all committees, shall succeed to the presidency, shall be a member of the Executive Board, shall arrange the program for the NJEA Convention that is held during his/her
term. Shall preside at all Board meetings that the President is unable to attend.
c.
Retiring President - shall serve as the chairperson
of the Nominating Committee, shall act in an advisory capacity to the President,
and shall assume other responsibilities as assigned by the President.
d.
First Vice-President - shall be responsible for arranging the Spring Meeting, and any special general membership meetings.
e.
Second Vice-President - shall coordinate all periodical publications, publicity and public relations.
f.
Recording
Secretary - shall keep minutes of Executive Board meetings and of the general meetings of the ASSOCIATION, shall receive and file reports and programs of area, sectional, regular, and special meetings of the ASSOCIATION.
g.
Corresponding Secretary - shall handle the general
correspondence of the ASSOCIATION as directed by the President.
h.
Treasurer - shall receive monies, shall keep a continuous
and complete record of the finances of the ASSOCIATION, shall pay bills as budgeted
and authorized by the Executive Board. He/she shall prepare and present an annual budget to the Executive Board at the September Executive Board meeting. He/she shall
be a member of the Membership Committee.
i.
Regional Vice-Presidents and Assistant Regional Vice-Presidents - shall promote membership within their geographic area, may appoint county representatives and coordinate the activities of the county representatives (as described in the Operating Policies), shall arrange the programs for their area meetings with the assistance of the section chairperson, and shall perform such other duties as the President may assign.
j.
Assistant Second Vice-President is responsible for coordination of the programs of publications, publicity, and public relations under the direction of the Second Vice-President.
k.
Newsletter Editor is responsible for the publication of the newsletter throughout the school year.
l.
Historian - shall maintain the Archives of the ASSOCIATION located in Rutgers University Library,
m.
Membership Chairperson(s) - shall promote membership at all functions and
meetings
of the ASSOCIATION and maintain a membership list and handle membership dues collection.
n.
Members-at-Large - shall serve on the Executive Board and shall perform such
other
duties as the President and Executive Board may assign.
o.
Executive Board - shall meet at least eight times during the year, shall have general charge of the affairs of the ASSOCIATION, shall permit sections to affiliate separately if they so desire, shall assist in arranging programs, tours, etcetera, shall act on bills and expense or budget matters, and shall conduct such other business not otherwise provided for in the Constitution and Operating Policies. In the event of an emergency cancellation of a regular monthly meeting of the Executive Board, the President-Elect, First Vice-President, Second Vice-President, Treasurer, Corresponding Secretary, Recording Secretary, Retiring President and any other officers the President may have previously appointed shall have the authority to conduct, vote upon and enact any business of the ASSOCIATION that should not wait until the next regular meeting of the Executive Board.
p.
All elected officers and committee chairpersons shall turn over to their successors the file of records and correspondence pertaining to their activities, and submit to the Recording Secretary two copies of their annual report.
q.
All Executive Board meetings shall be open to the membership on a non-voting basis.
The President may invite guests.
ARTICLE V
Committees
Section 1.
General - The standing committees of the ASSOCIATION shall be the Industrial Liaison, Membership, Nominating, Audit, Awards and Presentations,
Maitland P. Simmons Memorial Award and Budget committees. The President shall appoint all committee chairpersons with the recommendation of the Nominating committee.
Section 2. Nominating Committee - shall be
composed of 5 to 9 members, including the retiring president (as chair), president-elect, membership chair and active trustees. Members of the committee are ineligible to
be considered for office. The committee
must present to the president a list of candidates for announcement at the spring
general membership meeting.
Section 3.
Audit Committee - shall inspect the records of the Treasurer and shall file a report, in writing, with the Recording Secretary at the completion of the term. The President shall appoint one member from the Executive Board and two from the membership.
Section 4.
Industrial Liaison Committee - will establish and maintain communication and cooperation between the ASSOCIATION and science related industries in
Section 5.
Awards and Presentation Committee - shall be responsible for nominating recipients of all awards designated in the Operating Policies and/or by the Executive Board.
Section 6.
Membership Committee - shall be composed of the Membership Chairperson, the Treasurer, and at least one member from each of the three regions. The committee shall initiate, organize and coordinate activities to promote membership at all functions and meetings of the ASSOCIATION.
Section 7.
Special Committees - the President may appoint such special committees as may be deemed advisable. Special committees shall report to the President on request or at such time as their work is complete.
ARTICLE VI
Meetings
Section 1.
There shall be only two regular membership meetings, one in the Spring and one in
the Fall.
Section 2.
Special membership meetings may be arranged by the President or upon recommendation
of the Executive Board.
Section 3.
Copies of agenda, programs and reports of all membership meetings shall be filed with the Recording Secretary and Historian.
ARTICLE VII
Elections
Section 1.
The Nominating Committee shall prepare a slate of nominations for elective office. The election slate will have two nominees
for each office. The membership chair
shall prepare and mail the ballots to the membership at least four weeks prior to the date at which the officers are to
assume office and inform the membership that the ballots must be returned with postmarks no later than ten days before this date.
A minimum of three members of the Nominating Committee shall tally the votes. The Nominating Committee chair shall
announce the results at the fall general membership meeting.
Section 2.
Potential candidates for office may petition for nomination from December 1 through
April 1 as outlined in the Operating Policies.
Section 3.
All elected officers shall assume office immediately upon the announcement of the results of the election at the fall general
membership meeting.
ARTICLE VIII
Amendments
Any amendment to this Constitution shall be made by the following procedure:
a. A motion shall be made from the floor at a regular Executive Board meeting and shall be seconded to introduce it. Upon approval of the motion, the amendment shall be submitted in writing to the Recording Secretary. The text of the proposed amendment shall be mailed to the membership no later than one month prior to the next membership meeting.
b. Voting will be by mail. The ballots should be returned to the Corresponding Secretary. All ballots must be mailed to members within 10 days following the membership meeting and received by the Secretary no later than 30 days after the meeting.
c. For adoption of the proposed amendment, a majority of votes cast must be favorable.
ARTICLE IX
Order of Meetings: Quorums
Section 1.
The President shall determine the agenda for meetings.
Section 2.
Robert's Rules of Order shall be followed.
Section 3.
At either of the two regular membership meetings of the ASSOCIATION, those members
present at the appointed time and place shall constitute a quorum.
Section 4.
At any special membership meeting of the ASSOCIATION, ten percent of the membership
shall
constitute a quorum.
Section 5.
Approval of any motion before the ASSOCIATION shall require only a simple majority.
Section 6.
Ten percent of the Executive Board shall constitute a quorum.
ARTICLE X
Operating Policies
The Executive Board shall establish the Operating Policies. Such Operating Policies shall be introduced at a regularly scheduled Executive Board meeting and shall take effect upon approval by a simple majority vote at the next two regularly scheduled Executive Board meetings. Following introduction, the general membership shall be advised of any proposed changes in the Operating Policies for possible comment, through an official mailing of the organization.
ARTICLE XI
Dissolution
Upon the dissolution of the ASSOCIATION, the Board of Trustees shall, after paying or making provision for the payment of all of the liabilities of the ASSOCIATION, dispose of all of the assets of the ASSOCIATION exclusively for the purpose of the ASSOCIATION in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501 (C) (3) of the Internal Revenue Code
of 1954 (or corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine.
ARTICLE XII
Adoption
This Constitution shall be effective upon approval by:
1.
The Executive Board
2.
The Membership; with a majority of the votes cast being favorable.
Effective:
July 1, 1978
Amended: 1979, 1982, 1986, and April 1996, October 2005
Approved and Reprinted 1987, 1997
Amended and Approved:
May 2005
Amended and Approved: November 2006 OPERATING POLICIES
Operating Policies
Approved, 1986
Revised January
1996
Revised April
1999
Revised November
2003
Revised
February 2006
GENERAL DUTIES
AND RESPONSIBILITIES OF OFFICERS
PRESIDENT
1. The President
shall preside at the general meetings of the ASSOCIATION: shall be a member, ex
officio of all committees except the Nominating Committee and shall act as chairperson
of the Executive Board.
2. The President
may call special meetings as required; shall oversee regular and regional meetings,
shall appoint chairpersons of standing and special committees and section chairpersons;
shall submit a written annual report of his/her administration and file same with
the Recording Secretary; and shall have full charge of the regular annual Fall Meeting.
3. The President
shall be responsible for contacts between the Association and others interested
in science education.
4. The President
will appoint a liaison to NJEA, NJSELA, and the NJ Academy of Science.
5. The President
will send a formal invitation to all NJSTA statewide meetings to the Commissioner
of Education or his/her designee.
6. The President
will appoint a liaison to the Department of Education. Formal contact with the Commissioner
will be made by the President. The President may designate others to contact the
State Department in his/her place.
7. The President
will serve on the Steering Committee of the New Jersey Science Convention.
8. The President
will file the annual report (list of new officers) of the ASSOCIATION with the New
Jersey Secretary of State within thirty
(30) days of the annual meeting at the convention. A copy will be transmitted to
the historian for inclusion in the Archives of the ASSOCIATION at
9. The President
shall appoint the Nominating Committee at the November Board meeting.
10. The President shall secure a meeting place for the
Executive Board for the following year.
11. The President
shall confirm that the contracted accountant has performed an audit of the financial
records
by October
1st and present a report at the annual Convention.
12. The President shall be exempt from paying any and
all fees in connection with any activity solely sponsored by the ASSOCIATION.
13. The President or his/her designee shall attend the
NSTA Annual National Conference on Science Education with the ASSOCIATION paying
for transportation,
14. The President's transportation to the STANYS and PSTA
conventions will be paid.
15. The President or the President's designee will attend
all District IV CAG meetings sponsored by the NSTA District Director. All housing,
transportation and meal expenses will be paid by the ASSOCIATION at the specific
city government per diem rate.
16. The President
shall attend the summer CAGS meeting of the NSTA and the Association shall pay for
transportation, housing and meal expenses at the specific city government per diem
rate.
17. The President will give the Officers Meeting reports
and make all recommendations requiring a vote except for the budget of the ASSOCIATION.
18. The following
officials shall be appointed by the President:
Historian, Awards and Presentations Committee Chairperson, Industrial Liaison
Chairperson, Membership Chairperson, Assistant Second Vice-President, Newsletter
Editor, Webmaster, three Regional Assistant Vice Presidents, Elementary Science
Saturday Chairperson, Super Science Weekend Chairperson, Merck State Science Day
Liaison, NJ Science Olympiad Liaison and Chairperson and Vice Chairperson for each
of the following sections: Physics;
Chemistry; Biology; Earth Science; Elementary Science; Environmental Science; Middle
School Science; Science, Technology and Society; College Liaison; Members at Large
and others as appropriate.
PRESIDENT-ELECT
1. The President-Elect shall be an ex officio member of
all committees, shall succeed to the Presidency and shall be a
member of the Executive Committee.
2. The President-Elect
shall preside at all board meetings that the President is unable to attend.
3. The President-Elect
serves on the NJSC Steering and Program Committees.
4. The President-Elect
is responsible for other duties as assigned by the President.
5. The President-Elect
shall attend the Summer CAG Meeting of NSTA and the ASSOCIATION shall pay for transportation, housing and
meal expenses at the specific city government per diem rate.
6. The President-Elect
is responsible for selecting two members from each section to serve on the NJSC
program planning committee.
FIRST
VICE-PRESIDENT
The First Vice-President shall plan and run the Annual
Spring Meeting and any special meetings of the general membership.
RETIRING PRESIDENT
1. The Retiring President shall serve as the chairperson
of the Nominating Committee, shall act in an advisory capacity to the President,
and shall assume other responsibilities as assigned by the President.
2. The Retiring President shall assume the office of the
President for the remainder of the unexpired term that shall include the term of
office as Retiring President which the President being replaced would normally have
served.
3. The Retiring President shall be responsible for overseeing
the presentation of the gift to the President upon the completion of his/her term.
The recognition or gift shall incorporate the medallion of the ASSOCIATION. The
gift can be chosen from Harry C. Bradshaw Co.,
4. As Nominating
Committee chair, the Retiring President will secure a post office box for the receipt
of petitions for nomination and election
ballots. The second key to the post office box will be held by the President-Elect.
SECOND VICE-PRESIDENT
The Second Vice-President shall coordinate all special
publications, publicity and public relations for the ASSOCIATION.
RECORDING SECRETARY
The Recording Secretary shall keep minutes of officers
meetings, Executive Board Meetings and of general meetings of the ASSOCIATION, shall
receive and file written reports and copies of programs of reports and programs
of area, sectional, regular, and special meetings of the ASSOCIATION, and forward
a copy of each report to the Historian.
CORRESPONDING
SECRETARY
1. The Corresponding
Secretary shall handle the general correspondence of the ASSOCIATION, as directed
by the President. The Corresponding Secretary may receive and originate communications
of interest to the entire membership, such as amendments, special reports, and the
like, send notification of Executive Board Meetings as directed by the President,
maintain a current listing of the members of the Executive Board and distribute
this list to the Executive Board.
2. The Corresponding Secretary will obtain and provide
stationery and envelopes.
3. Upon the decease of a past-president or current Board
member, the Corresponding Secretary shall make a donation to an appropriate cause
in the Name of the deceased. Amount
of the donation is to be determined by the officers of the Association.
TREASURER
1. The Treasurer
shall receive monies, shall keep a continuous and complete record of the finances
of the ASSOCIATION, and shall pay all bills as authorized by the Executive Board.
2. The Treasurer
in conjunction with the Budget Committee, shall prepare an annual budget at the
summer Budget Committee meeting and present it to the Executive Board at the September
meeting.
3. The Treasurer
shall be a member of the Membership Committee.
4. The Treasurer
will close the books July 30, and have them available for a contracted auditor.
5. The Treasurer
will prepare an annual report and present it at the general meeting during Convention,
the Annual Fall Meeting.
6. The Treasurer will renew annually the insurance coverage
for all meetings and activities.
REGIONAL
VICE-PRESIDENTS AND ASSISTANT REGIONAL VICE-PRESIDENTS
1. The Regional
Vice Presidents and Assistant Regional Vice Presidents shall promote membership
within their geographical area, may appoint county representatives, shall arrange
the programs for their area meetings with the assistance of the section chairperson,
and shall perform such other duties as the President may assign.
2. The Northern
Region shall include
SECTION CHAIRPERSONS
AND VICE-CHAIRPERSONS
1. The Section
Chairpersons and Vice-Chairpersons shall be responsible liaisons to professional
organizations of the particular discipline and make regular reports to the Executive
Board of the activities of such organizations.
2. Chairpersons
may conduct joint meetings with other groups - including other sections of the NJSTA.
3. Chairpersons
shall conduct at least one topical program (workshop, field trip, etc.) per academic
year. Such program may be co-sponsored with another section of the ASSOCIATION and
shall be designed to enhance competency in science education.
4. Section Chairpersons and Vice Chairpersons shall serve
as members of the NJSC Program Committee. Each section is responsible for the selection
and securing of convention programs as determined by the NJSC Steering Committee.
5. Section Chairpersons and Vice Chairpersons may arrange
and conduct programs as designated by the President-Elect for the NJEA Convention.
6. Section chairpersons will assist with the State Science
Day when and where needed.
7. The sections
shall be: Biology, Chemistry, Earth Science, Physics, Environmental, Elementary,
Middle Level, College and Science, Technology and Society. See Operating Policies
for general meetings relative to program guidelines.
MEMBERSHIP CHAIRPERSON(S)
1.
The Membership
Chairperson(s) shall promote membership at all functions of the ASSOCIATION.
2.
The Membership
Chairperson(s) shall maintain an active membership list and mailing list that is
regularly updated and remove delinquent members from the active file by the Spring
meeting of the following year. The Membership Chairperson(s) shall notify members
of dues payable by February 1.
MEMBERS-AT-LARGE
Members-at-Large shall serve on the Executive Board and
shall perform duties as designated by the President and the Executive Board.
GENERAL RESPONSIBILITIES
FOR ALL EXECUTIVE BOARD MEMBERS
1. All Executive
Board members are required to submit publicity of all events and/or general information
to the NEWSLETTER editor in compliance with the deadline established below.
2. The chairperson(s)
of any program shall be exempt from all program fees.
At the direction of the Executive Board,
additional NJSTA members may be sent to the District IV CAG meetings accompanying
the President and the NSTA contact person.
3. In the
event of an emergency cancellation of a regular monthly meeting of the Executive
Board, the President's Executive Committee (composed of the President, President-Elect,
First Vice-President, Treasurer, Corresponding and Recording Secretaries, Retiring
President, Regional Vice Presidents and any other offices the President may have
appointed), shall have the authority to conduct, vote upon and enact any business
of the ASSOCIATION that should not wait until the next regular meeting of the Executive
Board.
4. All Executive
Board members are expected to uphold a duty of loyalty to the Association by giving
undivided allegiance when making decisions affecting the organization.
This means that a Board member can never use information obtained as a member
for personal gain, but must act in the best interests of the Association.
5. Appointed positions and Section Chairs shall be considered
derelict in their duties after two or more unexcused absences at the discretion
of the presidential chain. If considered
derelict in their duties, they shall be removed from their position and the president
will appoint replacements.
CATEGORIES OF
MEMBERSHIP IN THE ASSOCIATION
REGULAR - any person who meets the eligibility requirements
in Section 1 of the NJSTA Constitution.
STUDENT - any full time
HONORARY - may be attained by any person who has been
a dues-paying member of the ASSOCIATION for the 5-year period preceding his/her
retirement. Transfer to this class of membership shall be effected upon application,
in writing, to the Membership Chair of the ASSOCIATION. Payment of dues is optional
for this class of membership.
DUES
OF THE ASSOCIATION
REGULAR - $25.00
STUDENT - $ 10.00
HONORARY - as stated under CATEGORIES OF MEMBERSHIP IN
THE ASSOCIATION.
All meetings sponsored or co-sponsored by the ASSOCIATION
shall be open to all members. Where a limit is placed on attendance, members will
be selected on a first come, first accepted basis.
All members will receive copies of publications. Membership
will run from January 1 to December 31. Dues paid after July 1, become the dues
through December of the following year for new members only.
Members with dues unpaid as of January will be notified by the Membership
Chair that dues are payable upon receipt of notice.
STUDENTS
All competitions open to students and sponsored by NJSTA
must be approved by the Executive Board.
The NJSTA encourages student involvement in functions
such as Chemistry Day, Physics Olympics, Odyssey of the Mind, Biology Essay Contest,
Science Expo, Merck State Science Day, Junior Academy of Sciences, Science League,
Science Olympiad, and other appropriate activities
All student competitions, sponsored or co-sponsored by
NJSTA, shall be supervised by the Awards and Presentations Committee.
Awards that are given to students through NJSTA sponsorship/co-sponsorship
shall be presented at an official function of the ASSOCIATION. The Chairperson responsible
for the award shall notify the Executive Board at the meeting prior to the official
function and shall make arrangements for such presentations. The Chairperson shall
notify the recipients and provide the necessary information to the NEWSLETTER editor.
Each year the Awards and Presentations
Committee shall publicize the National, Regional and State competitions open to
science students. The announcements will be made in the NEWSLETTER.
ELECTIONS AND
APPOINTMENTS
The Petition for Nomination shall be published in the
December/January newsletter.
Completed petitions must include, but are not limited
to: Name of candidate, NJSTA membership
status, complete contact information, position desired, current employment/volunteer
activities and other qualifications as determined by the Nominating Committee.
Ballots must be postmarked by September 10.
TERMS OF OFFICE
Executive Board positions to be filled annually are:
President-Elect:
3-year commitment. (Year 1 as President-elect;
Year 2 as President; Year 3 as Retiring President.
First Vice President:
1-year commitment.
Regional Vice Presidents: 1-year commitment.
One candidate from each of the NJ regions, North, Central, South.
Executive Board positions to be filled every two years
are:
Second Vice President:
2-year commitment (elected in odd years)
Corresponding Secretary:
2-year commitment (elected in even years)
Recording Secretary:
2 year commitment (elected in odd years)
Treasurer:
3-year commitment
Candidates for President-elect and Treasurer must have
a minimum of 3 years active service on the NJSTA Executive Board and a letter of
recommendation from an elected NJSTA officer.
PUBLICITY,
PUBLIC RELATIONS AND NEWSLETTER POLICIES
1. NJSTA
programs shall be given first preference of space and position and shall be given
both pre- and post-publicity with pictures if available.
2. Membership
shall be encouraged to participate through editorial requests for contributions.
3. Member
activities shall be publicized.
4. Deadline
shall be the first Wednesday of each month, or as otherwise established and publicized.
5. Continuity
in content, size, method of printing, and frequency of distribution shall be followed.
6. Copy shall
be clear and easy to read, care should be taken that outdated material is avoided.
Rerunning of material is discouraged. Size and length of articles should be appropriate.
7. Membership
shall be advised of all meetings through the NEWSLETTER at least two months prior
to the meeting.
8. Published
materials should be relevant and of high interest to membership.
9. FUNCTIONS
*
Promote the work of the organization
*
Increase the value of membership
*
Extend influence of organization
*
Upgrade science teaching
*
Involve membership and students
USE OF MAILING
LIST
1. All materials,
other than the newsletter, to be mailed out under the name of the ASSOCIATION must
be submitted through the president, or if unavailable, the president-elect or the
president's designee.
2. No member
is authorized to provide lists of science teachers' names and/or addresses gathered
from the membership lists or any other source to any other individual or organization.
3. Uses
of the mailing list for other than general ASSOCIATION purposes may be made as follows:
a)
Written request accompanied by
a copy of the material to be mailed should be submitted to the President.
b)
President, or if not available,
president elect or president's designee may verbally authorize the use of the mailing
list. This will be followed by a written authorization.
c)
All such requests and actions will
be reported at the next Executive Board meeting.
d)
Materials must come to New Jersey
Science Teachers Association ready for labels and mailing. All cost involved will
be born by the sender.
SUPPLEMENTAL
TARGET MAILINGS
1. May be
authorized by the President.
2. Supplemental
mailings, labels, and printing will be covered by workshop fees.
SPECIAL MAILINGS
1.
The Commissioner of Education, the Deputy Commissioner of Education, and the
Science Coordinator will be maintained on the NEWSLETTER MAILING LIST.
2.
One of each publication will be mailed, upon request, to members of the State
Department of Education.
3.
Announcements for general membership meetings, awards, honors and elections of
officers will be sent to the Commissioner of Education,
the Deputy Commissioner of Education and the Science Coordinator by the NJSTA
Corresponding Secretary.
OTHER ORGANIZATIONS
1. NJSTA
will maintain an open policy of co-sponsoring science affairs with other state organizations.
The degree of participation shall be decided by the Executive Board.
2. NJSTA
will co-sponsor the Annual New Jersey Science Convention with the New Jersey Science
Education Leadership Association (NJSELA).
3. NSTA
Summer CAG attendance will be required of the President, President-Elect and the
NSTA contact person with the ASSOCIATION paying transportation,
4. The President
shall attend the annual NSTA Annual Conference on Science Education with the ASSOCIATION
paying for transportation, housing and meals at the specific city government per
diem rate.
5. District
IV CAG meetings shall be attended by the President and the NSTA contact person with
the ASSOCIATION paying any transportation, meals and housing costs. At the direction
of the Executive Board, additional members may be sent under the same criteria.
6. The President
shall attend the annual STANYS, SCONYC and PSTA conventions with transportation
paid.
7. Liaison
shall be maintained with organizations of interest to the ASSOCIATION. Such liaisons
may be voting members of the Executive Board if members of NJSTA.
ASSOCIATION-SPONSORED
MEETINGS/EVENTS
1. All dates
for each meeting shall be cleared with the President before finalizing plans to
avoid conflicts with other meetings.
2. The chairperson
shall contact the Newsletter Editor prior to the release of publicity for each meeting.
3. Membership
shall be advised of all meetings at least two months in advance through the NEWSLETTER.
4. Prior
to a meeting, such as the Annual Spring General Membership and regional meetings,
a tentative budget shall be prepared by the chairperson and presented to Executive
Board.
5. In cooperation
with the membership chairperson, membership shall be promoted at all meetings sponsored
by NJSTA.
6. The chairperson
shall form a committee to plan, organize and execute the meeting.
7. Non-Members
will pay a larger fee for NJSTA meetings than members.
AWARDS
The Awards and
Presentations Committee
The Awards and Presentations Committee shall consist of
the President-Elect, one member of the Trustees, the Chairperson appointed by the
President and approved by the Executive Board. The latter appointments shall be
on a three-year cycle. The chairperson may invite additional Board members to serve
on the Committee. This committee shall
meet at least once a year. The chairperson
may invite additional Board members to serve on the committee.
The committee shall present all nominations in a timely
manner such that they are presented to the Executive Board and voted on the following
meeting of the Executive Board before being presented at the appropriate meeting.
The
Atkins Award: (Plaque)
Pauline McDowell Atkins was the first woman president
of the NJSTA in 1924. She was a leader in the development of science education throughout
the state. She was awarded a special citation as an educator, humanitarian, and
scientist by the NJSTA in 1954. The
Atkins Award was established in 1958 to recognize "Outstanding cooperation with
and service to the Science Teachers of the State of
The recipient of this award shall be selected by the Awards
and Presentations Committee in consultation with the Industrial Liaison Committee,
and upon approval of the Executive Board, the award shall be presented at the annual
convention.
The recommendations concerning this
award shall be presented to the Executive Board at least two meeting prior to
the presentation of the award. The
notification to the Executive Board shall be made at the first meeting and the Executive
Board shall vote approval or non-approval at the second meeting.
The Citation
Scroll: (framed citation)
The Citation Scroll shall be awarded to a person who has
made an outstanding contribution to science and/or science education. This contribution
may have been made at any one or all of the following:
1) within the state of
2) at the national
level
3) of international
importance.
The recipient of this award shall be selected by the Awards
and Presentations Committee and, upon approval of the Executive Board, the award
shall be presented at the annual convention.
The Fellows Program:
(framed certificate, lapel pin and paper weight)
The Fellows Program was inaugurated as an expression of
esteem to those officers and members who gave to the ASSOCIATION of their time and
talent to a degree not normally expected of them.
The Committee shall present the Fellows nomination(s)
in February. Fellows nominations shall
be voted upon in March. The Awards
and Presentations Committee may make one or more nominations for this award to the
Executive Board. Upon approval by the Executive Board, the presentation(s) shall
be made at the annual spring meeting.
The
Petix Supporter of Science Award: (Plaque)
The Petix Award shall be awarded to non-members of NJSTA
for extraordinary support and contribution to NJSTA. The recipient of the award
will be nominated by the Awards and Presentations Committee and submitted to the
Executive Board for approval. The award shall be presented at an official NJSTA
function, preferably the annual convention.
Maitland P. Simmons
Memorial Award
Maitland P. Simmons was president of NJSTA from 1954-1955. He passed away in 1991.
Maitland's wife Antoinette, upon her death in 2003, left a bequest to NJSTA
intended for scholarships in her husband's name.
The scholarships are to be awarded to science teachers in the State of
The Doris White
Scholarship Award
Doris White Memorial Scholarship (registration at Science Convention, dinner ticket
to NJSC Awards Dinner, year long NJSTA membership)
Special Awards
Special Awards may be made upon recommendation of the
Awards and Presentations Committee and approval of the Executive Board.
TRUSTEES
1.
The Trustees
shall be the most recent five past-presidents not including the retiring president.
In the event anyone cannot serve,
the responsibility will remain with the first available preceding past president.
2.
The Trustees,
in conjunction with the President, President-Elect and Retiring President will meet
once a year at a time and place designated by the President. The annual convention
is recommended.
3.
All active Trustees
are invited to serve on the Nominating Committee.
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